Docuflex › E-signature › Use cases › HR offer letters and onboarding

HR offer letters and onboarding with Docuflex e-signature

Offer letters, NDAs and policy acknowledgments sent from templates, completed on a phone, stored sealed.

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Docuflex features this relies on

• templates with role placeholders
• embedded signing inside your HR portal
• bulk send for policy updates
• webhooks to mark onboarding steps done

How it runs through the API

1. Stage the PDF with POST /v1/accounts/{accountId}/uploads (or send it inline as base64).
2. Create the envelope with recipients, routing order and tabs; set "status":"sent" to send immediately.
3. Signers complete the token-gated ceremony: disclosure and consent, authentication, adopt signature, fill fields, complete.
4. Docuflex flattens the fields, seals the PDF with a PKCS#7 signature and issues the Certificate of Completion; your webhook fires.
5. Anyone can confirm integrity later with GET /v1/verify/{envelopeId}.

Compliance notes

The signing flow records ESIGN/UETA consent before any signature, captures IP, user agent and the authentication outcome per recipient, and keeps every record append-only. Whether a particular document type may be signed electronically in your jurisdiction is a question for counsel; see e-signature law by state.

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